POSITION: CONTRACTS SPECIALIST

DESCRIPTION

This is professional work that involves the monitoring and/ or managing of the policies and procedures as it pertains to the procurement of supplies, equipment and services. Under the direction of the Director of Property and Procurement, the Contract Specialist would assist in the development and management of contract files, development of request for proposals, monitoring vendor performance, terminations and close outs and other duties as it relates to the Virgin Islands Department of Education’s procurement contractual needs.

DUTIES AND RESPOSNIBILITES (NOT ALL INCLUSIVE)

• Monitors and evaluates for Department’s local and federal compliance with approved program activities;
• Assists with planning and developing operating procedures and policies which support the goals and objectives of the division;
• Disseminates information on federal mandates, regulations and guidelines;
• Compiles statistical data to support all activities and to calculate program effectiveness;
• Monitors all phases of activities to ensure compliance with federal and local laws;
• Conducts research and prepares reports;
• Communicates on behalf of program with relevant stakeholders;
• Examines and verifies correctness of or establishes authenticity of records;
• Keeps immediate supervisor informed;
• Performs other related duties as required.

KNOWLEDGE, SKILL AND ABILITIES

• Excellent skills in communicating clearly and effectively in English, including writing clear and concise documents.
• Excellent organizational and analytical skills;
• Proficient in Microsoft suit, access and excel programs;
• Must be flexible, proactive, highly motivated, resourceful, professional and efficient;
• Ability to establish and maintain effective working relationships and facilitate meetings;
• Strong written, oral and interpersonal skills;
• High level of critical and reasoning skills;
• Ability to work independently with little or no supervision;
• Ability to exercise sound independent judgment in carrying out functions of the position;
• Ability to develop, update and/or edit policy and procedures;
• Ability to consistently complete assigned task in a timely manner;
• Ability to write reports detailing daily, weekly and monthly activities;
• Ability to document meeting minutes.

Contracts Specialist                                                                                         Page 2